Covid Safe Plan

Zoomed is defined by the Victorian Government as a small business
Zoomed will

Maintain this COVID Safe Plan and update it where necessary
Will ensure that our office remains closed during this time unless absolutely necessary for the pickup or drop-off of vehicles or equipment
Ensure that our workers remain out of the office where possible
Collect and maintain records of all people that attend the work site for more than 15 minutes at any one time
Ensure all our staff and contractors are in good health and do not report to work if they are not
Ensure that our staff and contractors who are unwell are sent home and will get tested. Zoomed will not re-use these personnel until they have a negative COVID-19 test result AND they are no longer showing any symptoms of illness.
Report any case of COVID-19 to DHHS and other relevant authorities, as well as notifying our workforce
Regularly clean our facilities.
Ensure that all drivers wear masks at all times when not in their vehicle
Ensure that all goods received will be wiped down on receipt of goods

Guidance	Action to mitigate the introduction and spread of COVID-19
Hygiene
Provide and promote hand sanitiser stations for use on entering building and other locations in the worksite and ensure adequate supplies of hand soap and paper towels are available for staff.	Hand Sanitizer is available in the office – located on the table in the main office space. Rubbish bins are provided and signage on how to wash hands is on the office noticeboard
Where possible: enhance airflow by opening windows and adjusting air conditioning.	Windows are opened on arrival to the office and kept open for the duration of time that people are in the office
In areas or workplaces where it is required, ensure all staff wear a face covering and/or required PPE, unless a lawful exception applies. Ensure adequate face coverings and PPE are available to staff that do not have their own.	Face masks provided on-site if required. These should be worn if there is more than 1 person per 4m² in each open space AND if there is less than 1.5m between people when they are working. Zoomed management will monitor the above
Provide training to staff on the correct use and disposal of face coverings and PPE, and on good hygiene practices and slowing the spread of coronavirus (COVID-19).	Signage is displayed on the noticeboard explaining how to use the provided PPE and face coverings. Signage is displayed showing how to wash hands correctly If Staff or Contractors are unwell they are required to STAY AT HOME
Replace high-touch communal items with alternatives.
Cleaning
Increase environmental cleaning (including between changes of staff), ensure high touch surfaces are cleaned and disinfected regularly (at least twice daily).	Confirmed bathroom wash-basin and kitchen bench wiped down as required and at a minimum twice a day.
Ensure adequate supplies of cleaning products, including detergent and disinfectant.	Spray and Wipe (or equivalent) is used for cleaning the benches and adequate supplies are maintained at all times.
Physical distancing and limiting workplace attendance
Ensure that all staff that can work from home, do work from home.	Only reason to come into the office is, if required, for staff to pickup PPE and face coverings.
Establish a system that ensures staff members are not working across multiple settings/work sites.	Each driver only does one job at a time – their vehicle is sanitised between jobs
Establish a system to screen employees and visitors before accessing the workplace. Employers cannot require employees to work when unwell.	Office closed to public. Employees and subcontractors must NOT work if they are feeling unwell. They must get a COVID-19 test and STAY HOME until cleared.
Configure communal work areas so that there is no more than one worker per four square meters of enclosed workspace, and employees are spaced at least 1.5m apart. Also consider installing screens or barriers.	N/A – no staff, contractors or visitors on-site
Use floor markings to provide minimum physical distancing guides between workstations or areas that are likely to create a congregation of staff.	N/A – no staff, contractors or visitors on-site
Modify the alignment of workstations so that employees do not face one another.	N/A – no staff, contractors or visitors on-site
Minimise the build up of employees waiting to enter and exit the workplace.	N/A – no staff, contractors or visitors on-site
Provide training to staff on physical distancing expectations while working and socialising (e.g. during lunchbreaks).	N/A – no staff, contractors or visitors on-site
Review delivery protocols to limit contact between delivery drivers and staff.	N/A – no staff, contractors or visitors on-site
Review and update work rosters and timetables where possible to ensure temporal as well as physical distancing.	N/A – no staff, contractors or visitors on-site
Where relevant, ensure clear and visible signage in areas that are open to the general public that specifies maximum occupancy of that space, as determined by the ‘four square metre’ rule.	N/A – no staff, contractors or visitors on-site
Record keeping
Establish a process to record the attendance of customers, clients, visitors and workplace inspectors, delivery drivers. This information will assist employers to identify close contacts.	Visitor’s register kept on-site – details kept are name, contact phone number and contact e-mail address. As the office is closed this is not expected to be used.
Provide guidance to staff on the effective use of the workplace OHS reporting system (where available).	N/A – no staff, contractors or visitors on-site
Prepare to assist DHHS with contact tracing and providing staff and visitor records to support contact tracing.	Register kept – relevant details will be provided to DHHS as required and as requested
Prepare to undertake cleaning and disinfection at your business premises. Assess whether the workplace or parts of the workplace must be closed.	N/A – no staff, contractors or visitors on-site
Prepare for how you will manage a suspected or confirmed case in an employee during work hours.	N/A – no staff, contractors or visitors on-site – having said that should this happen the relevant person will be instructed to go home immediately – if that person is on-site at the moment we will arrange transport if necessary
Prepare to notify workforce and site visitors of a confirmed or suspected case.	N/A – no staff, contractors or visitors on-site
Prepare to immediately notify WorkSafe Victoria on 13 23 60 if you have a confirmed COVID-19 case at your workplace.	Will be done
Confirm that your workplace can safely re-open and workers can return to work.	N/A – no staff, contractors or visitors on-site